Offer accepted
The candidate accepted the proposed offer. Agreement preparation, review and signature requests remain separate actions.
Dental recruiting software
Manage the steps between an open role and a provider’s first day.
Connect candidate review, interviews, offers, signatures and onboarding. Keep the practice and person responsible with the hiring record.
Software for your team. Your team makes hiring decisions. Candidate sourcing is not included. Email delivery and signature requests require configured services.
Illustrative example · synthetic records
Example: who handles each step of a candidate’s application?
1 · Opening and candidate review
Example: an associate-dentist opening is linked to Candidate A and the practice under review. The recruiter owns the next review.
2 · Interview and offer
The clinical reviewer records the interview decision. An accepted offer records a candidate decision; it does not complete an agreement.
3 · Waiting for countersignature
Example status: provider signature received; required countersignature pending. The agreement owner checks the saved version and required signatures.
4 · Onboarding handoff
After all required signatures are verified, assign the joining date and onboarding owner. Credentialing readiness is a separate review, not automatic payer enrollment.
Table of Contents
Opening → candidate → agreement
How does dental recruiting software keep hiring moving?
DentalXpand connects provider openings and public applications with candidate profiles, interviews, offers, agreements and onboarding handoffs. Recruiters and authorized leaders review progress in the context of the provider and practice.
Four handoffs
From opening to onboarding
Define the opening
Record the practice, role and hiring need so the recruiting team starts with the same context.
Review the candidate
Review the application alongside the provider details. Where appropriate, use a public registry lookup as a reference for the review.
Coordinate the decision
Record interviews and feedback, review offer versions, and prepare the next communication before sending.
Prepare the first day
Keep agreement progress and the onboarding handoff connected to the provider record.
Keep statuses distinct
An accepted offer and a signed agreement are different milestones.
Waiting for signatures
Check the intended saved agreement version, linked provider and required signers. A provider signature is not necessarily all required signatures.
Ready for the next owner
Verify required signatures before handing the record to onboarding. Check credentialing requirements separately before treating a provider as ready to bill.
A public NPPES name or NPI lookup is a registry reference. It does not verify identity, signing authority or credentialing readiness.
Ownership
Who reviews, approves and hands over the hire?
Recruiter
Keeps opening, practice and candidate context available and coordinates the next communication.
Clinical or hiring leader
Reviews the interview and offer decision within assigned access. Hiring decisions stay with your organization.
Agreement and onboarding owners
Review terms and required signatures; then accept the joining-date and first-day handoff.
Before sending. Confirm practice assignments, permissions, provider identity, configured email delivery and connected signature service. Your team reviews offer and agreement terms. Service and setup details.
Six questions for your demo
Evaluate dental recruiting software with your team.
Bring one opening and sample candidate details. Ask to see the following evidence in a private walkthrough; the example above is illustrative, not a customer case study.
- Can the next reviewer find the candidate, opening, practice and interview context?
- Which users can view, edit, approve and send each step in our practice scope?
- Can we identify the intended saved offer version and its review owner?
- Which email and signature services must be configured before requests can be sent?
- Can we distinguish an accepted offer, a provider signature and all required countersignatures, then locate the completed signed PDF and completion certificate?
- Can the receiving onboarding owner identify the next action, provisional start date and open prerequisites?
Note what the walkthrough demonstrated and assign someone to resolve each open setup question. Hiring decisions, terms review and readiness checks remain with your team.
Use the copyable hiring handoff template and fictional example, compare current plans and allowances, or request a recruiting walkthrough.
Related hiring and provider workflows
Scope and setup
Dental recruiting software questions.
Is DentalXpand a dental recruitment agency?
This page describes recruiting software. Your team manages candidates and hiring decisions in DentalXpand. Any separate recruiting service must be agreed independently; the software does not promise to supply candidates.
Can a DSO coordinate hiring across practices?
DentalXpand keeps provider and practice context with the recruiting work. Authorized users can work across their assigned scope. Confirm your organization's practice structure and permissions during setup.
Can candidates submit a public application?
The recruiting workflow includes public career applications for configured openings. Submissions enter the recruiting review process; your team reviews the candidate and decides the next step.
Does an NPPES match verify the provider's identity?
No. NPPES is a public registry reference. Review the returned record, confirm the person and practice details, and complete any credentialing or signing-identity checks your organization requires.
Can we send interview invitations and offer updates?
Authorized users can prepare and review invitations, reminders and saved-offer communications. Sending depends on your configured email service and the required candidate and interview details.
Are agreements signed automatically when an offer is accepted?
No. Agreement preparation, review and signature requests are separate actions. The provider identity must be linked correctly and the signature service must be configured.
What should we bring to a recruiting demo?
Bring one opening, sample candidate details and the people responsible for recruiting, clinical review and onboarding. Use the six demo questions to check the proposed workflow and configuration.
Where can we compare plans?
The Pricing page lists current monthly packages and allowances. Ask for a walkthrough of recruiting access, practice scope and any connected services for your proposed rollout.
See monthly pricing and allowances or discuss your setup with DentalXpand.
Bring one open role to the walkthrough.
Review your candidate journey, decision owners and the setup needed for email, signatures and onboarding.
Use synthetic records for the initial walkthrough. Confirm account setup, permissions and any connected-service requirements.